Vendor Booth & Sponsorship Information
2027 Tactical Operations & Public Safety Conference
Important Exhibitor Information
Kilimanjaro Sponsors Ballroom Placement
Companies selecting a Silver sponsorship package or higher are guaranteed placement in the Kilimanjaro Sponsors Ballroom.
- All packages include at least one (1) 8' table with skirt.
- Two (2) chairs.
- Pipe & drape.
- At least two (2) exhibitor badges.
- At least two (2) exhibitor lunches.
- Carpet and wastebasket.
- Complimentary Wi-Fi.
- Complimentary badge scanning / lead retrieval.
- Direct sales of eligible products are permitted at exhibitor booths.
- Firearm sales are not permitted.
Additional Booth & Badge Information
- For each additional 10' x 10' space included in a sponsorship package, two (2) additional chairs and one (1) additional 8' table will be provided.
- Exhibitor badges are required for all exhibitors and must be worn at all times.
- Additional exhibitor badges are $60 each and include a box lunch.
- Registrations must be made for individual companies only.
- Booth sharing between organizations is prohibited without prior OTOA approval.
- Booth numbers are assigned after payment is received.
Vendor Booth & Sponsorship Packages
- 10' x 10' booth space
- 8' table with skirt
- Pipe & drape
- Two chairs
- Wastebasket
- Carpet
- Wi-Fi
- Up to two (2) exhibitor badges
- Lunch for up to two (2) exhibitors
- Company logo on the OTOA conference website page
- Two (2) 10' x 10' exhibition spaces guaranteed side by side, creating a 20' x 10' exhibition space
- Up to two (2) exhibitor badges
- Lunch for up to two (2) exhibitors
- Company logo on the OTOA conference website page
- 20' x 10' premium booth space
- Guaranteed Kilimanjaro Sponsors Ballroom placement
- Up to three (3) exhibitor badges
- Lunch for up to three (3) exhibitors
- Company logo on the OTOA conference website page
- 30' x 10' premium booth space
- Guaranteed Kilimanjaro Sponsors Ballroom placement
- Up to four (4) exhibitor badges
- Lunch for up to four (4) exhibitors
- Company logo on the OTOA conference website page
- Featured Gold Sponsor social media recognition
- Four (4) 10' x 10' spaces with electricity, configured as either a 20' x 20' end cap or a 40' x 10' row
- Guaranteed Kilimanjaro Sponsors Ballroom placement
- Premium booth location
- Up to six (6) exhibitor badges
- Lunch for up to six (6) exhibitors
- Company logo on the OTOA conference website page
- VIP Vendor Show Table included at Live Fire
- Featured Platinum Sponsor social media recognition
- Four (4) 10' x 10' spaces with electricity, configured as either a 20' x 20' end cap or a 40' x 10' row
- Guaranteed Kilimanjaro Sponsors Ballroom placement
- Premium booth location
- Up to eight (8) exhibitor badges
- Lunch for up to eight (8) exhibitors
- Company logo on conference signage
- Company logo on the OTOA conference website page
- VIP Vendor Show Table included at Live Fire
- Featured Corporate Sponsor social media recognition
- Four (4) 10' x 10' spaces with electricity, configured as either a 20' x 20' end cap or a 40' x 10' row
- Guaranteed Kilimanjaro Sponsors Ballroom placement
- Premium booth location
- Up to twelve (12) exhibitor badges
- Lunch for up to twelve (12) exhibitors
- Company logo on conference signage
- Company logo on the OTOA conference website page
- Company logo on the Kalahari entrance digital billboard
- VIP Vendor Show Table included at Live Fire
- Premier Sponsor social media recognition
Title Sponsor
Maximum visibility. Exclusive positioning. Expanded attendee engagement.
Premium Exhibition Experience
- Four (4) 10' x 10' exhibition spaces with electricity, configured as either a 20' x 20' end cap or a 40' x 10' row
- Guaranteed Kilimanjaro Sponsors Ballroom placement
- Premium booth location within the Vendor Exhibition
- First choice of available booth location before other exhibitor assignments
- Up to twelve (12) exhibitor badges
- Lunch for up to twelve (12) exhibitors
Exclusive Title & Naming Rights
- Exclusive designation as the Official Title Sponsor of the conference
- Only one Title Sponsor accepted per conference
- “Presented by [Company]” or equivalent Title Sponsor recognition on appropriate conference-facing materials
- Title Sponsor branding displayed separately and more prominently than lower sponsorship tiers
- First right of renewal for the following year’s Title Sponsorship before the opportunity is offered publicly
Conference-Wide Brand Visibility
- Company logo on all conference banner signage
- Company logo prominently displayed on the OTOA conference website page
- Company logo on the Kalahari digital billboard at the event entrance on Kalahari Drive
- Premium branding presence at the Vendor Exhibition entrance
- Title Sponsor recognition at attendee registration / check-in
- Title Sponsor recognition on General Session presentation screens during appropriate conference periods
- Premium placement in applicable conference digital schedules, attendee portals, or event communications
Email, Digital & Social Exposure
- Dedicated Title Sponsor feature in conference attendee email communications
- Title Sponsor recognition in an appropriate pre-conference “Know Before You Go” communication
- Post-conference Title Sponsor recognition or thank-you feature
- Planned Title Sponsor social media campaign including announcement, pre-conference, conference-week, and post-conference recognition
- Dedicated sponsor profile on the OTOA conference website with company logo, description, website link, featured products, and contact information
Live-Fire Visibility
- VIP Vendor Show Table included at Live Fire
- Priority selection of available Live-Fire demonstration time or location, subject to OTOA range operations and safety requirements
- Enhanced Title Sponsor recognition at the Vendor Live-Fire event
- Opportunity for presenting-sponsor recognition associated with Live Fire when available and approved by OTOA
Product & Attendee Engagement
- New Product Showcase participation included at no additional charge
- Premium New Product Showcase placement when space permits
- Featured participation in the RIP-IT Door Prize Event
- Enhanced branding associated with RIP-IT or a designated hospitality activation as coordinated by OTOA
- Opportunity to highlight selected products in approved OTOA digital conference content, subject to OTOA editorial approval
Lead Generation & Follow-Up
- 2027 conference attendee list included at no additional charge
- Complimentary QR-code badge scanning / lead retrieval
- Badge-scanning access for the Title Sponsor exhibitor team
- Post-conference sponsor performance summary including available attendance, digital placement, social, email, and engagement metrics
Executive Access & Relationship Building
- Recognition by OTOA leadership during an appropriate major conference session or event
- Opportunity for a brief Title Sponsor welcome at an appropriate conference session or hospitality event, coordinated and approved by OTOA
- Reserved executive seating at selected conference programming when appropriate
- Facilitated introductions with OTOA leadership and appropriate conference stakeholders
- Access to a designated meeting area or meeting space when venue logistics permit
Marketing Assets
- Access to approved conference photographs featuring the Title Sponsor’s booth, signage, Live-Fire presence, or attendee engagement
- Access to approved conference video assets featuring Title Sponsor participation, when available
- Permission to reference the company’s status as the Official OTOA Conference Title Sponsor in its own marketing
Added ROI & Renewal Value
- Benefits begin before conference week through pre-event promotion
- Multiple attendee touchpoints throughout the conference
- Post-conference visibility and follow-up opportunities
- Performance recap designed to help document sponsorship exposure and value
- First opportunity to renew the Title Sponsorship for the next conference
One Company. One Title Sponsor. Maximum Conference Visibility.
The Title Sponsorship is intentionally limited to one company per conference, providing an exclusive level of recognition and positioning that is not available through any other OTOA sponsorship package.
Additional Sponsorship Opportunities
Sponsor an Officer — $500
The Sponsor an Officer program gives companies and industry partners an opportunity to directly support a law enforcement officer attending the OTOA Tactical Operations & Public Safety Conference.
A $500 sponsorship covers one officer’s full week of conference training.
This sponsorship must be added during vendor registration. For questions, contact office@otoa.org.
Keg Sponsor — $500
Sponsor beer service during OTOA hospitality events and extend your company’s visibility beyond the Vendor Exhibition floor.
Your company logo will be displayed in the bar area during sponsored hospitality events.
Coffee Station Sponsor — $500
Sponsor high-traffic coffee stations during the Monday General Session, when conference attendees are gathered together, and during the morning hours of the Tuesday Vendor Exhibition.
Your company logo will be displayed at each sponsored station.
Attendee List & Lead Retrieval
Attendee List — $250
Extend your exhibitor outreach beyond the 2027 OTOA Tactical Operations & Public Safety Conference with access to the conference attendee list.
For $250, exhibitors may purchase the conference attendee list to support post-conference follow-up, lead generation, and continued engagement with conference attendees.
Complimentary Badge Scanning
Exhibitors may also scan attendee QR-coded badges at no additional cost using an OTOA account.
New Product Showcase
New Product Showcase — $250
You send it. We showcase it for you.
Give your newest products, equipment, technology, and innovations additional exposure before the Vendor Exhibition.
Showcase Visibility
- Sunday, June 13, 2027: Early exposure during attendee check-in beginning at 4:00 PM.
- Monday, June 14, 2027: All-day exposure during the General Session Lecture Series.
- Monday Evening, June 14, 2027: Additional visibility during the Hospitality Meet & Greet.
Shipping Your Showcase Product
Participating exhibitors may ship approved non-firearm New Product Showcase items through Smith Expo using the official 2027 exhibitor shipping instructions.
Exhibitors may also bring approved showcase products directly to the conference.
2027 SMITH EXPO EXHIBITOR KIT & SHIPPING FORM — LINK COMING SOONImportant — Firearms & ATF-Regulated Items
DO NOT SHIP FIREARMS OR ATF-REGULATED ITEMS TO SMITH EXPO OR OTOA.
Neither OTOA nor Smith Expo will accept shipments of firearms or ATF-regulated items for the New Product Showcase.
Any exhibitor wishing to display a firearm or ATF-regulated item must personally bring the item to the conference.
How It Works
- Approved non-firearm products may be shipped through Smith Expo or brought directly to the conference.
- Products brought directly to the conference may be delivered to OTOA on Sunday, June 13, 2027.
- Approved showcase products will be displayed at an OTOA-staffed showcase beginning at 4:00 PM on Sunday, June 13, 2027.
- Products will be returned to the company representative on Tuesday, June 15, 2027, before the Vendor Exhibition.
Product Restrictions
OTOA may decline a product based on size, available display space, safety considerations, or suitability for the showcase.
For volatile or propellant products, provide inert samples whenever applicable.
Questions about the New Product Showcase? Email office@otoa.org.