OTOA Elections

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Election Process

President

The President is the Corporation's Chief Executive Officer. He or she will supervise and control all of the Corporation's business and affairs and will preside at the meeting of the members and the Board.

The President may execute any deeds, mortgages, bonds, contracts, or other instruments that the Board authorizes to be executed. However, the president may not execute instruments on the Corporation's behalf if this power is expressly delegated to another officer or agent of the corporation by the Board, these bylaws, or statute.

The President will have the authority to appoint a minimum of three (3) members of the Corporation, in good standing, to the position of secretary, treasurer, and director of training.

The President holds the authority to appoint other members of the Corporation, in good standing, to other positions and assignments as needed. The President will perform other duties prescribed by the Board and all duties incident to the office of the President.

NOTICE - Current OTOA/OTOI bylaws prhibit financial compnesation for duties performed for the elected positions of President and Vice President.

NOTICE - The OTOA Conflict of Interest policy bars and excludes OTOA/OTOI elected officials and members of the Board of Directors from owning or having financial interest in companies that engage in similar activities of the OTOA/OTOI.

Vice President

When the President is absent, cannot act, or refuses to act, a Vice President will perform the President's duties.

When acting in the President's place, the Vice President has all the powers of, and is subject to all the restrictions on, the President.

The Vice President will perform other duties as assigned by the President or the Board.

NOTICE - Current OTOA/OTOI bylaws prhibit financial compnesation for duties performed for the elected positions of President and Vice President.

NOTICE - The OTOA Conflict of Interest policy bars and excludes OTOA/OTOI elected officials and members of the Board of Directors from owning or having financial interest in companies that engage in similar activities of the OTOA/OTOI.

Election Process

The Corporation's President and Vice President will be elected every two (2) years by the general membership.

Each standing President and Vice president will continue to hold office until a successor is duly elected.

A President or Vice President may be elected to succeed him or herself in the same office.

NOTICE - The Board of Directors are currently working with the OTOA/OTOI legal counsel on by-laws and proposed changes to the term limits and member voting rights.

How To Run

Announcement

The Ohio Tactical Officers Association is announcing the terms for President and Vice President are completed in 2019.

Procedures

To open elections to the entire membership of the OTOA and to give any qualified candidates the opportunity to run for office of President and Vice President, the election announcement will go out the membership via email on or about January 2, 2019. Said announcement will also be posted on the main page of the OTOA website.

All Eligible candidates, including incumbents, shall submit the “OTOA Candidate for President” form or the “OTOA Candidate for Vice President” to the current OTOA Secretary.

Both the “OTOA Candidate for President” and the “OTOA Candidate for Vice President” forms can be found on the OTOA website under “Elections Forms” in the OTOA members sections.

The aforementioned forms will be reviewed by the OTOA Secretary, presented to the current Board of Directors and subsequently added to the list of candidates for the 2019 OTOA Elections.

Once the pool of eligible candidates are gathered, an official ballot shall be established and the candidate names and platforms shall be announced to the membership via email and also posted on the main page of the OTOA website.

Application dates and deadlines

Applications and nominations for OTOA President and Vice President will be announced January 2, 2019.

Applications will be received from January 2, 2019 through January 15, 2019.

The last application will be processed on January 15, 2019 at 1600hrs.

Distribution

Ballots for OTOA President and OTOA Vice President will be distributed to the OTOA Membership via email and posted on the OTOA website on Monday January 21, 2019.

Election Announcement

Election Ballots for OTOA President and OTOA Vice President will run from Monday January 21, 2019 @ 0800hrs thru Monday January 28, 2019 @ 0800hrs.

Elections results will be counted and validated by a minimum of three board members and the results presented to the OTOA Secretary.

The results of the 2019 OTOA Elections will be announced and posted Friday February 1, 2019.

The 2019 term for the OTOA President and Vice President will commence on February 1,  2019.

Vetting of Candidates

Vetting Qualifications & Agenda

The Ohio Tactical Officers Association has established a vetting process for President and Vice President candidates starting in 2019.

The election process is open to ALL members of the association. It is the duty of the Board of Directors to vet all candidates, including incumbents. The vetting process was established to facilitate transparency, fairness and the assure that the mission statement of the association is being upheld.

Indivdiuals interested in running for President and Vice President are required to prepare a position statement that includes the following:

  • Political agenda - specific reasons for running for President or Vice President and your vision of the Presidential or Vice Presidential responsibilities and duties.
  • Conflict of Interest & Ethics compliance - statement of understanding of your personal commitment to the membership, the non-profit status of the organization and transparency of personal businesses or affiliations.

NOTICE - The OTOA Conflict of Interest policy bars and excludes OTOA/OTOI elected officials and members of the Board of Directors from owning or having financial interest in companies that engage in similar activities of the OTOA/OTOI.

Interview with the current Board of Directors

Interviews with the Board of Directors will be coordinated and scheduled with the interest of all parties involved.

Application dates and deadlines

Applications and nominations for OTOA President and Vice President will be announced January 2, 2019.

Applications will be received from January 2, 2019 through January 15, 2019.

The last application will be processed on January 15, 2019 at 1600hrs.

Distribution

Ballots for OTOA President and OTOA Vice President will be distributed to the OTOA Membership via email and posted on the OTOA website on Monday January 21, 2019.

Election Announcement

Election Ballots for OTOA President and OTOA Vice President will run from Monday January 21, 2019 @ 0800hrs thru Monday January 28, 2019 @ 0800hrs.

Elections results will be counted and validated by a minimum of three board members and the results presented to the OTOA Secretary.

The results of the 2019 OTOA Elections will be announced and posted Friday February 1, 2019.

The 2019 term for the OTOA President and Vice President will commence on February 1,  2019.

Ethical Code of Conduct

Ohio Tactical Officers, Inc

I.  Introduction and Applicability

The mission of Ohio Tactical Officers, Inc. (“OTOI”) is to improve public safety through training and education and to promote professionalism in policing.  OTOI fulfills its mission by educating the law enforcement community, first responders, and members of the general public about best practices in police procedures, operations, and tactics. The purpose of this Code of Ethics is to further OTOI’s mission by ensuring that all OTOI volunteers, instructors, independent contractors, employees, directors, officers, and regional representatives share the same values and ethical standards. 

It is the duty of each volunteer, instructor, independent contractor, employee, director, officer, and regional representative to review and assess their conduct for compliance with the Code of Ethics.  Any person may seek, either in writing or in person, the advice of the Board of Directors (“Board”) regarding their ethical obligations under this Code.

II.  Values

OTOI’s mission informs its fundamental values.  OTOI’s fundamental values are: honesty, fairness, respect, and competence. 

A.  Honesty.  All of OTOI’s actions and conduct must be fair, transparent, and straightforward. 

1.  To ensure that OTOI’s actions and conduct are fair, transparent, and straightforward, OTAI prohibits its volunteers, instructors, independent contractors, employees, directors, officers, and regional representatives from accepting any gifts or compensation valued in excess of $25.00 from third parties for the performance of OTOI duties or responsibilities unless the gift or compensation is approved by OTOI’s board of directors.

2.  OTOI  volunteers, instructors, independent contractors, employees, directors, officers, and regional representatives shall use OTOI resources only for the benefit of OTOI. 

3.  OTOI volunteers, instructors, independent contractors, employees, directors, officers, and regional representatives shall communicate honest and accurate information to OTOI, the public, and those who attend OTOI educational and training events.

B.   Fairness.  All of OTOI’s actions and conduct must be marked by impartiality and free from prejudice or favoritism.

1.  OTOI volunteers, instructors, independent contractors, employees, directors, officers, and regional representatives must be impartial in the quality of service delivered and the implementation of OTOI’s rules, regulations, and policies.

C.   Respect.  All of OTOI’s actions and conduct must respect the rule of law and the dignity of those who OTOI serves. OTOI is committed to excellence through diversity and requires that all persons be treated with respect regardless of their race, gender, gender identity, national or ethnic origin, disability, age, veteran status, or sexual orientation. 

1.  OTOI volunteers, instructors, independent contractors, employees, directors, officers, and regional representatives must respect the rule of law and OTOI’s policies and procedures.

2.  OTOI volunteers, instructors, independent contractors, employees, directors, officers, and regional representatives are required to report any violation of law, conviction, or violation of OTOI policies or procedures (including violations of this Code of Ethics) to the President of the Board of Directors.

3.  OTOI volunteers, instructors, independent contractors, employees, directors, officers, and regional representatives shall treat others in a respectful and dignified manner.

D.   Professionalism. All of OTOI’s actions and conduct must be consistent with the professionalism that OTOI seeks to promote in policing.  Professionalism in policing encompasses our core values of honesty, respect, and fairness and requires a deep personal commitment to continually developing the skills and knowledge necessary to excel as a police officer.

1.  OTOI volunteers, instructors, independent contractors, employees, directors, officers, and regional representatives may only provide services for which they are qualified by training and experience.

2.  OTOI volunteers, instructors, independent contractors, employees, directors, officers, and regional representatives shall provide information and training that is based on OTOI approved curricula that reflects best practices.

III.  Enforcement

A.  Violation by Member of the Board of Directors or an Officer. Because members of the board of directors and officers have a fiduciary duty to OTOI and must act in OTOI’s best interest, an allegation that a board member or officer has violated the Code of Ethics is especially serious.  Upon receipt of a complaint that a member of the board of directors or an officer has violated the Code of Ethics, the President of the Board of Directors or the Vice President, if the complaint is against the President, shall call a special meeting of the Board of Directors to consider the complaint utilizing the procedure contained in the Conflict of Interest Policy. 

B.  Violation by a Volunteer, Instructor, Independent Contractor, or Employee. Upon receipt of a complaint that a volunteer, instructor, independent contractor, or employee,  has violated the Code of Ethics,  the President of the Board of Directors shall appoint an Ethics Committee of not less than three nor more than five directors to investigate the complaint.

C.  Investigation. 

1.  The Ethics Committee shall inform the volunteer, instructor, independent contractor or employee, of the allegations made against him or her in the complaint.  The Ethics Committee shall consider the available information and make whatever inquiries are necessary to determine if there are sufficient grounds for proceeding with an investigation. 

2.  If there are not sufficient grounds for proceeding, the complaint shall be dismissed, and the accused volunteer, instructor, independent contractor, or employee shall be considered exonerated and as not having been subject to any disciplinary proceedings. In the event of any such dismissal, the complainant and the accused volunteer, instructor, employee, director, officer, or regional representative shall be promptly notified.

3.  If there are sufficient grounds for proceeding, the Ethics Committee shall undertake an investigation of the charges contained in the complaint against the volunteer, instructor, independent contractor, or employee (“Respondent”). The Ethics Committee may conduct interviews, obtain records and other information, and hold hearings if it decides these are necessary. If a hearing is required, or it is otherwise considered appropriate by the Ethics Committee, it shall be held at a reasonable time and place as determined by the Ethics Committee. The Respondent shall receive not less than ten days’ notice of any hearing. Attendance at any hearing may be limited to Ethics Committee; the Respondent; legal counsel.

C.  Determination. At the completion of its investigation, the Ethics Committee shall vote upon the matter. A vote of members of the Ethics Committee may be taken in a meeting of the Ethics Committee (including a telephone meeting if all members participating can hear each other). If a majority of the members of the Ethics Committee cannot agree upon a course of action, the complaint shall be dismissed as provided in paragraph “2” below. The Ethics Committee may, by vote as provided herein, take any one of the following courses of action:

1.  Exoneration (the Respondent is cleared from blame where the evidence shows no unethical conduct by the accused).

2.  Dismissal of complaint without prejudice (for example, where a determination on the merits cannot be made because of insufficient reliable evidence or other procedural defects.) This means that the Ethics committee has the right at a later date (and as it may be constituted on such later date) to recommend the commencement of new proceedings with respect to the same charges.

3.  Dismissal of complaint with prejudice. The complaint is dismissed without any finding of unethical conduct; proceedings with regard to the same complaint may not be reinstituted. Where appropriate, such a dismissal may be accompanied by a letter of admonition, expressing the sense of the Ethics Committee that there may be questions about the appropriateness of the conduct of the Respondent.

4.  Finding of Unethical Conduct.  If the Ethics Committee finds that the Respondent has acted violated the Code of Ethics, the Ethics Committee may impose a sanction on the accused member. Sanctions may include, but are not limited to, requirements for future training, letters of censure, suspension, separation, or permanent expulsion from the OTOI. The determination of one or more sanctions shall be within the sole discretion of the Ethics Committee.

D.  Notice and Appeal Rights.  Notice of the decision of the Ethics Committee shall promptly be mailed to the Respondent. If Respondent disagrees with the decision, he or she may, within ten (10) days of such decision, send a formal request for a review of the decision. Such requests must be in writing. The request must be addressed to the President of the Board of Directors.

1.  An Appeal Committee made up of the current members of the board of directors who did not serve on the Ethics Committee shall consider the appeal.  The Appeal Committee shall review all records and documentation developed by the Ethics Committee during its original investigation and may make its decision based upon that review. If a majority of the members of the Appeal Committee deem it advisable, the Appeal Committee may request additional written statements from the concerned parties or their legal counsel; may at its discretion, hold any further hearings which it deems necessary; and may consult legal counsel.

2.  The Appeal Committee may, by vote of a majority of all of its members, take any one of the courses of action available to the Ethics Committee under III,C, above. The decision of the Appeal Committee shall be binding and shall supersede any differing earlier decision by the Ethics Committee relating to the complaint. Notice of the decision of the Appeals Committee shall be promptly mailed to the Respondent.  If the Appeal Committee neither ratifies the decision of the Ethics Committee nor takes any other action within sixty days, the charges shall be considered dismissed with prejudice as provided in III, C, 3, above.

E.  Effect of Resignation. OTOI shall be under no obligation to accept a resignation offered by a volunteer, instructor, employee, director, officer, or regional representative when a complaint alleging a violation of the Code of Ethics against him or her has been received.  An offer of resignation, whether accepted or not, shall not require the termination of an investigation of a complaint of nor prevent the rendering of a decision on such a complaint.

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